Scheduling Meetings

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   Scheduling Zoom meetings

   There are three systems you can use to schedule a Zoom meeting: the Zoom web portal, the Zoom application on your computer, and the Zoom tab in a Canvas course. For class sessions and office hours, it's most practical to schedule Zoom meetings directly through the Canvas course for two reasons:

   • Meetings scheduled through Canvas will be visible in the Zoom tab of your Canvas course.
   • Meetings scheduled through Canvas automatically appear in the Canvas course calendar.

   You can use a recurring meeting for a course session that occurs at the same time(s) and day(s) of the week. This enables instructors and students to use the same Zoom meeting ID and URL for the meeting throughout the course. Each of these meetings will show in the Zoom Upcoming Meetings section.

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   Zoom app in Canvas
   

   To begin scheduling a new Zoom meeting through your Canvas course, select Zoom from the course navigation, then select Schedule a New Meeting.

   

   1. Zoom: visit a page that summarizes all the Zoom meetings and meeting options associated with your Canvas course.
   2. Schedule a New Meeting: create a new Zoom meeting or meeting series for all participants in your course.
   3. Upcoming Meetings: view all Zoom meetings scheduled for the future that are associated with your Canvas course.
   4. Personal Meeting Room: start an instant Zoom meeting using your Personal Meeting Room ID.

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   Canvas schedule meeting view 

   

   1. Topic: Set meeting title (+ add optional meeting description).
      
   2. When: Set starting date and time of the meeting.
      
   3. Duration: Estimate length of the meeting. This duration is only for scheduling purposes and is not enforced during the Zoom meeting.
   4. Recurring meeting: Set a meeting to repeat at a regular time using the same meeting ID.
      
   5. Recurrence: Choose whether the meeting repeats daily, weekly, monthly, or at no fixed time. "Weekly" is the most common, and will allow you to select more than one day per week for events to occur if needed.
      
   6. Repeat every: Select the frequency of recurring meetings.
      
   7. Occurs on: Select the timing of recurring meetings relative to the week/month.
      
   8. End Date: Select when recurrence will end.
      

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   Start an instant meeting

   

   To initiate an instant meeting from Canvas:

   1. 1. Navigate to the Zoom tab of your Canvas course.
      2. Select Personal Meeting Room tab from the Canvas Zoom dashboard.
      3. Scroll the the bottom of the meeting page and select Start this Meeting.

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   Check for understanding

   Correct answers:

   1. Recurring meeting
   2. Personal Meeting Room
   3. B. Zoom app in Canvas. This allows students to easily access and view meetings recordings from the course.